# Product catalog maintenance procedure

1968 Labs · 2 October 2026 · editable working copy

This procedure is a planning template. Product and replacement decisions require your own approved technical review.

## Assign owners

Product owner: [name / role]
Catalog editor: [name / role]
Sales owner: [name / role]
Approved source location: [location]
Previous-version location: [location]
Review cadence: [agreed schedule and change triggers]

## Request and approval

1. Log the part number, current revision, proposed change, evidence and requester.
2. Product owner reviews specification, selling unit, images, documents and variants.
3. Record approval, version and effective date before releasing the record.
4. If unresolved, hold the change and identify the next reviewer.

## Publication and verification

1. Publish approved product and category information.
2. Update applicable PDFs and exports; record versions and destinations.
3. Open the public page and downloads.
4. Prepare a request and verify its part, variant, quantity and selling unit.
5. Confirm the production handoff reaches the agreed sales route.
6. Record verifier, date and any unresolved failures in the register.

## Changed selling unit

Keep earlier requests tied to the version and unit the buyer saw. A later pack-size change must not silently recalculate an existing inquiry. Product owner decides whether a new commercial reference is needed; sales confirms substitutions before quoting.

## Retirement

Remove retired items from active selection. Decide whether to preserve a useful discontinued page. Link replacements only after approval. Record how open inquiries will be reviewed and what happens to related downloads.

## Correction or recovery

Identify the affected public surfaces and requests. Restore the previous approved record if appropriate, verify the correction, and record the issue and owner. Agree with sales which buyers need clarification.

Example and worksheet: https://1968labs.com/resources/product-catalog-maintenance-workflow