01 / Agree the collection checklist
Use the practice’s reporting period and client requirements to define which documents are needed. Set access and retention rules for the chosen portal.
Margin Document Desk: bookkeeping conceptAll agent concepts
Make the missing things visible.
A quieter
month end.
Mark the documents received. Prepare one clear request for the items still needed.
Documents received2 / 5Three items still to collect
The collection list
Mark receivedReceived means collected. Your bookkeeper still checks completeness and accuracy.
Prepared for review
Document request
A short follow-up based on the collection list above.
Collection, with a clear boundary.
The workflow keeps track of what arrived and what to request. It does not reconcile accounts, verify transactions or give accounting advice.
Built around your practice.
Connect the checklist to your existing client portal and task system. Agree document access, retention and approval rules before adding automation.
Read the bookkeeping workflow ideaFrom concept to your business
Document collection with a named owner.
02 / Track what has arrived
Received items come off the follow-up list. Keep collection status separate from checking whether a statement or receipt is complete and accurate.
03 / Review one precise follow-up
Prepare a request for only the outstanding items. A team member reviews it, chooses when to send it and follows up through the approved client channel.
What we would scope together
A first build could connect the monthly checklist to an existing client portal or task system and prepare reviewed follow-ups. Agree the client identifiers, cadence and responsible owner.
Explore the service & starting scopeWhat still needs your team
Collection does not reconcile accounts, validate transactions or give accounting advice. Your bookkeeper checks the documents before using them.
Plan the workflow test cases