Working procedure · editable change register
Keep the catalog
worth trusting.
Assign an owner, approve changes and keep product pages, downloads and inquiry records in step. Use this procedure and change register for a manageable first product family.
01 / Ownership
Give each change a route.
A catalog needs a named owner for the approved source records and someone who can approve the product details. Those can be the same person in a small business, but the responsibilities should be explicit.
- Log the request. Record the part number, current value, proposed value, source evidence and requester. Keep drafts separate from the public export.
- Review the specification. The product owner checks units, images, documents and any affected variants. A web editor should not guess a replacement or its compatibility.
- Approve one version. Record an approver, revision and approval date. If a value remains uncertain, keep it out of the public update or mark the item for sales review.
- Publish the related surfaces. Update the product page, category listing and applicable PDF or data export. Check the request uses the approved part and selling unit.
- Verify and record. Open the public page and download, prepare a sample request and record the checked version. In production, confirm the correct details reach sales.
- Retain a recovery route. Keep the previous approved record and the edit history so a mistaken release can be corrected deliberately.
02 / Worked change
A pack changes from 100 to 50.
Suppose the fictional HS-W08-Z pack size changes. Give the revised offer an explicit effective date and, where your business uses a new commercial reference, a new SKU. Keep historical requests tied to the version the buyer saw.
Previous record: HS-W08-Z · 100 pieces per pack · revision 1.
Proposed record: HS-W08-Z · 50 pieces per pack · revision 2, pending approval.
New request after approval: three packs × 50 = 150 pieces.
Earlier saved request: three packs × 100 = 300 pieces, under revision 1. Sales clarifies any substitution before quoting.
The example register leaves approval and publication dates blank. It represents a proposed change, not a real supplier update.
03 / Your working copy
Give the team a starting point.
The CSV includes one proposed pack-size change and one retirement example. The editable procedure covers ownership, approval, release, verification and recovery.
Free to use. No signup. Replace all fictional records with your own approved information.
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